Facilities, Resources and Equipment — Practice Guide¶
ASQA Practice Guide · Quality Area 1 — Training and Assessment · Standards 1.8 · Published 17 June 2025 · Version 1.0
Verbatim reproduction of the ASQA Practice Guide, extracted from the source PDF with layout preservation (via
pdftotext -layout). The body below preserves the original two-column table structure — performance indicators on the left, example activities and known risks on the right.Source: https://www.asqa.gov.au/for-providers/standards-for-RTOs/practice-guides
Companion docs: -
standards-outcome.md/standards-compliance.md— the underlying legislative text -standards-explanatory.md— the Explanatory Statement commentary -compliance-reference.md— RTOpacks module × standard mapping
Practice Guide
Facilities, resources and equipment
(Standard 1.8)
Ver
S 1.0
Published 17 June 2025
Outcome Standards for NVR Registered Training Organisations
Quality Area 1 – Training and Assessment
What are the key concepts?
The following key concepts are covered in this practice guide:
Standard 1.8
• Suitability of facilities, resources and equipment
• Access and safety
• Work placements
Achieving these Standards in practice
The following table lists examples of activities that may demonstrate compliance with the Standards, as
well as risks to mitigate or control. These examples are not a complete list of every activity or risk, nor
do all the activities listed need to be completed to satisfy compliance requirements. Rather, they are a
guide and should be considered within the context, size, scale and student cohorts of your RTO’s
operations.
Standard 1.8: Facilities, resources and equipment for each training product are fit-for-purpose,
safe, accessible and sufficient.
Example activities and considerations for
Performance indicators
compliance
An NVR registered training organisation • You can identify the facilities, resources and
demonstrates: equipment required to deliver training and
a. how it identifies the facilities, resources and assessment for each training product you
equipment required to deliver the training have on your scope of registration.
product, including how it identifies which • You can demonstrate ownership and/or leasing
facilities, resources and equipment will be arrangements of facilities and appropriate
provided by third parties instead of the student access to these facilities (where
organisation; appropriate access means students will have
b. where facilities, resources and equipment sufficient access at reasonable times to
are provided by the organisation or third practice and demonstrate their skills).
parties – how the organisation ensures: • You can demonstrate copyright, fair use, or
i. that the facilities, resources and licensing for all resources.
equipment are, and will continue to be • You can demonstrate the systems you have in
suitable and safe for use by VET place to monitor and assure the ongoing
students; suitability and safety of facilities, resources and
ii. that VET students have access to the equipment, including where third parties
facilities, resources and equipment they provide these. For example, your:
need to participate in the training and o facilities comply with all relevant
assessment relevant to the training Commonwealth, State and local
product; and government health and safety requirements
c. it has documented strategies and and building codes
procedures in place to identify and manage o facilities are large enough for your student
risks associated with VET students using cohort(s) and contain suitable and sufficient
facilities, resources and equipment when amenities (such as toilets and disability
undertaking work-integrated learning, work access)
placements, or other community-based o resources and equipment used in training
learning as part of their learning. and assessment align with all requirements
set out in the training product
o resources and equipment are
contemporary and relevant to current
industry practice, including any emerging
technologies
o equipment for each training product is fit-
for-purpose, safe and regularly maintained.
• You can demonstrate how you approach
making reasonable adjustments to facilities,
resources and equipment as required for
students with varying needs, while still ensuring
the requirements of the training product will be
met.
• You can demonstrate that students are made
aware prior to enrolment of indicative costs they
will incur for resources and equipment.
• You can demonstrate how any simulated
environments used for training and assessment
reflect current industry settings.
• You can demonstrate your active commitment
to work health and safety in your training
environment(s) – for example by ensuring:
o safety risks or hazards are promptly
identified and addressed
o students receive guidance and instruction
prior to using equipment
o any incidents involving facilities and/or
equipment are investigated and corrective
measures are put in place to prevent
recurrence.
• You can demonstrate the specific strategies
you use to manage risks associated with
facilities and equipment used for work
placement or work integrated learning - for
example how you:
o engage with employers to understand
potential risks to students, collaboratively
identify strategies for mitigating those risks,
and agree on roles and responsibilities for
putting these strategies in place
o manage concerns raised by students, staff
or employers during work placements.
• You can demonstrate how you approach the
design and delivery of online training and
assessment to ensure students can adequately
demonstrate the required skills via virtual
supervision or observation.
Known risks to quality outcomes
• Maximising student enrolment numbers without
considering the availability of facilities,
resources or equipment including suitable
placements, or capacity to support and assess
students while on work placement.
• Having poor quality facilities, equipment and
resources that do not enable students to
sufficiently gain the required skills for the
training product.
• Not adequately considering the
appropriateness of delivering or assessing the
training product via online or virtual means. For
example, over-reliance on simulated work
environments, virtual supervisor observations
or requiring students to digitally record their
assessment activities in a public space without
considering privacy implications.
• Offering poor quality work placements that do
not sufficiently prepare students for the
workforce. For example, not confirming with
work placement employers that they will ensure
students are given adequate time and
opportunity to practice/demonstrate all skills
required during their placement.
• Not sufficiently servicing your regional/ rural/
remote locations to ensure that students there
have access to appropriate facilities and work
placements.
• Not including third party’s facilities, resources
and equipment when self-assuring against this
Standard, including work health and safety.
• Delivering training using resources and/or
equipment that is outdated and no longer in use
by industry.
Self-assurance questions
1 Do the training product requirements include specific facilities, resources or equipment?
2 How has industry, employer, community, staff and student feedback influenced the facilities,
resources and equipment you use?
3 How do students access the facilities, resources and equipment? Do all students have
reasonable and equitable access?
4 What risks are associated with the facilities, resources and equipment and how are these
risks proactively managed, including by your third parties, to ensure the safety of students
and staff at all times?
5 What consideration have you given to the appropriateness of virtual training and assessment
before proceeding with it? For example, if asking a student to record an assessment activity
that involves interacting with another person, has that person given consent to being
recorded?
6 Are there any specific risks associated with facilities, resources or equipment used for work-
integrated learning, work placements or other community-based learning? If so, how are
these being managed?
Source: ASQA Practice Guide — Facilities, Resources and Equipment. Published 17 June 2025, Version 1.0. Authority: Australian Skills Quality Authority. These guides interpret the Standards for RTOs 2025 into practical compliance guidance. The PDF was extracted with pdftotext -layout to preserve the two-column table structure of the original document.